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Banking Automation - Managed Services & Supply of ATMs & Deposit Devices

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Descriptions

A) ATM & Multi-Function Deposit (MFD) Managed Services

To support an existing ATM network (cash dispense notes only) of c.1,400 devices. The volume may increase by up to 500 devices (this is not guaranteed growth).

To support a range of MFDs (cash dispense notes only and deposit of notes and coins). Anticipated volumes are 400 devices by the start of 2028 which may increase by another 400 devices beyond 2028 (this is not guaranteed)

Options for a full turnkey solution for ATM and MFD will be explored throughout the process including ATM switching and driving services.

1. Provision of a managed services solution for ATMs to support both cash dispense and cash deposit including notes and coin for deposit.

2. The scope of the services will include:

a. Provision and management of a suitable and future proofed telecommunications infrastructure to support an ATM / Multi-Function Deposit (MFD) network.

b. Provision of a suitable software stack and ongoing software upgrades and maintenance to support ATMs and MFDs to include as a minimum the following services

i. Cash withdrawal (with and without receipt)

ii. Cash deposit - notes and coins.

iii. Balance enquiry / mini statements (scheme dependent) to screen or printed.

iv. Combined Balance and Cash transaction

v. PIN Management Services (PIN Change and Unlock to eligible cards).

vi. Welsh Language Functionality

vii. Text to Speech Functionality

viii. Multiple Language capability for Visa and Mastercard transactions

ix. Have onscreen marketing ad branding functionality for POL.

x. Contactless services

c. To deliver a solution that is future proofed and enables the introduction of other services including but not limited to, bill payment, staged transactions etc.

d. The software solution must comply with LINK, MasterCard, Visa and PCI regulations (to the extent that the latter's rules apply to the processing of cash transactions), including but not limited to support for Automatic Key Distribution (AKDS), accommodating the key exchange scheme required for each applicable hardware manufacturer (currently Hyosung and NCR) in the host environment.

e. Provision of a comprehensive hardware maintenance solution to support ATMs and MFDs. This may include differentiated service provisioning based on such criteria as transaction volumes, location etc.

f. Consumable provision e.g. receipt rolls

g. Training and training materials for Postmasters including but not limited to manuals, quick reference guides and videos.

h. Provision and management of a suitable monitoring and event management system.

i. Provision of a suitable helpdesk to support inbound queries received from Postmasters and POL employees and to proactively contact Postmasters to ensure that they undertake the required basic first line maintenance (FLM) and cash management tasks.

j. Cleaning services

k. IMAC services to include:

i. Device installations

ii. Device removals

iii. Device relocations

iv. Signage

v. Comprehensive turnkey service from initial survey to completion of all works (including but not limited to glazing, brickwork, and stonework), management of all contractors on site and provision of all required sign off and compliance paperwork.

l. Physical security solutions to prevent theft and fraud. Including but not limited to chains, anchoring solutions, locks, anti-cash and card trapping, anti-skimming solutions etc.

m. Account management services including the provision of a suitably qualified and experienced Account Director, provision of regular and ad hoc reports, adherence to and attendance at governance forums etc.

B) Supply of ATM and MFD hardware

To supply new ATMs for the Post Office network and for Banking Hubs. (cash dispense notes only) of up to 1,000. units This is not guaranteed growth

To supply new MFDs for the Post Office network and for Banking Hubs (cash and may require coin) of up to 500 units. This is not guaranteed growth.

Outright purchase and other financial models including leasing and for example shared costs and revenue / per click models may be considered.

1. The supply of ATM cash dispensing hardware - including internal free-standing devices (both front and rear servicing) and through the wall models.

2. The supply of MFD hardware for notes and coins including internal free-standing devices (both front and rear servicing) and through the wall models.

3. Where devices are capable of multi-function services these may include cash recycling.

Timeline

Published Date :

15th Jul 2025 1 month ago

Deadline :

15th Jul 2026 in a 10 months

Contract Start :

14th Sep 2026

Contract End :

14th Sep 2031

Tender Regions

North East North West Yorkshire and The Humber East Midlands West Midlands East of England London South East South West Wales Scotland Northern Ireland

Banking Automation - Managed Services & Supply of ATMs & Deposit Devices

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