Event Management Contract - Expressions of Interest

Descriptions

Event Production Management Services for a fixed 3-year period commencing April 2026, with the option to extend for up to a further 2 years on an annual basis, subject to satisfactory performance.

Tenders will only be accepted from contractors able to confirm their annual attendance of the event delivery dates (a pattern of annual dates) . Event dates have an annual regularity and those for 2026 are:

April - Business Network Event

First Friday in June - Pride

First Sunday in June - Big Lunch

First Sunday in June to First Sunday in September - Music in the Park

Last Night at the Proms - Second Saturday in September

Last Saturday in July - Canal Festival

Last weekend of November - Christmas Lights Switch On

TBC - Decided annually, a limited number of small ad hoc events as identified.

Availability to respond to additional production management services that fall outside of the core event programme as listed above.

Provide detailed evidence of the qualifications you hold to include most, or all listed below:

Membership of NOEA (National Outdoor Events Association), or equivalent associations,

Diploma or above in relevant industry subjects,

Health and Safety Qualification - levels 5 or above in relevant industry subjects,

First Aid

Crowd Management

Any other industry relevant qualifications and/or training.

EOI Notice Published: 16 September 2025
Deadline for EOIs: 30 September 2025
Evaluation / Shortlisting: 1 - 7 October 2025
Invitation to Tender (ITT) Issued: 8 October 2025
Deadline for Tender Submissions: 29 October 2025 (12:00 noon)
Tender Opening 29 October 2025
Tender Evaluation: 30 October - 12 November 2025
Preferred Supplier Notification: 13 November 2025
Standstill Period: 13 - 20 November 2025

COMMITTEE MEETING - DECISION MADE: 8th December 2025

Contract Award 9th December 2025
Contract Start Date 1st April 2026