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Records Information Management, Digital Solutions and Associated Services 2

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Descriptions

This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: ● storage ● scanning (on demand and bulk) ● shredding, destruction and disposal ● digital workflow solutions ● hybrid mail, inbound and outbound mail and data entry services ● cloud based hosting (SaaS)solution ● 3rd party interim technical resources ● specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) ● NHS Preparation of Patient Record Preparation services Bidders are required to sign Attachment 8 Non Disclosure Agreement before being able to view the full suite of ITT documents.

Timeline

Published Date :

22nd Aug 2025 Today

Deadline :

29th Sep 2025 in a 1 month

Contract Start :

23rd Mar 2026

Contract End :

22nd Mar 2030

Tender Regions

North West South West North East East of England Yorkshire and The Humber South East East Midlands West Midlands England Wales Scotland Northern Ireland Isle of Man Channel Islands London Ireland

CPV Codes

48000000 - Software package and information systems

48800000 - Information systems and servers

79311200 - Survey conduction services

72222100 - Information systems or technology strategic review services

72512000 - Document management services

72220000 - Systems and technical consultancy services

79996100 - Records management

92512100 - Archive destruction services

63120000 - Storage and warehousing services

72313000 - Data capture services

79995200 - Cataloguing services

72222200 - Information systems or technology planning services

64216200 - Electronic information services

79410000 - Business and management consultancy services

79131000 - Documentation services

79311000 - Survey services

72223000 - Information technology requirements review services

79212000 - Auditing services

63121100 - Storage services

48613000 - Electronic data management (EDM)

72212780 - System, storage and content management software development services

79995100 - Archiving services

48311100 - Document management system

72312100 - Data preparation services

79212200 - Internal audit services

79999100 - Scanning services

72312000 - Data entry services

63121000 - Storage and retrieval services

92512000 - Archive services

72222300 - Information technology services

72312200 - Optical character recognition services

Keywords

software package and information systems

application software

enterprise software

packaged applications

digital solutions

document indexing tool

automated document capture

enterprise content management

audit-friendly document tracker

document lifecycle manager

collaborative document portal

paperless office system

regulated records management

scalable document infrastructure

document repository system

version control manager

metadata tagging engine

content indexing software

records retention module

access permission tool

workflow routing engine

audit trail recorder

electronic archive

digital record organizer

enterprise information platform

server infrastructure management

data center orchestration tool

server virtualization manager

client-server middleware

high-availability system platform

server lifecycle manager

service monitoring dashboard

server provisioning engine

system deployment suite

goods warehousing service

inventory storage provision

cold storage rental

bonded warehouse operation

distribution center service

bulk storage depot

container storage yard service

secure warehouse rental

storage logistics support

goods retention service

warehouse retrieval operations

inventory picking service

goods dispatch system

record collection service

pallet retrieval operations

archive box retrieval

item picking logistics

supply chain picking

storage order fulfillment

retrieval order processing

document warehousing

container stock holding

bulk inventory storage

secure goods storage

climate-controlled storage

document storage provision

prolonged warehouse holding

facility storage operations

on-site stock storage

overflow inventory holding

online database access

digital information delivery

info subscription service

electronic content provision

knowledge platform access

data service network

info portal hosting

research data service

e‑info distribution

electronic resource access

storage orchestration programming

content lifecycle modules

system storage API integration

metadata management services

data classification routines

storage pool optimization

content versioning systems

archival retrieval services

content sync across platforms

metadata indexing logic

system architecture analysis

technical advisory

solution feasibility studies

performance optimization

technical risk assessment

systems integration advice

IT infrastructure review

scalability consulting

technical requirement definition

IT system audit

architecture review

strategic gap analysis

compliance review

performance benchmarking

technology risk assessment

governance audit

efficiency evaluation

strategic recommendations

system health check

IT implementation planning

capacity and resource planning

infrastructure design

project roadmap creation

release planning

contingency planning

business continuity consulting

scalability modeling

deployment planning

infrastructure optimization

IT operations management

network administration

system provisioning

infrastructure maintenance

helpdesk support

service desk operations

IT backup services

server management

system monitoring

IT lifecycle support

requirements elicitation

requirement validation

use case modeling

functional specification drafting

requirement traceability

stakeholder requirement workshops

feasibility validation

requirement prioritization

system requirement sign-off

keystroke entry

manual record input

numeric typing services

form population

database updating

spreadsheet data insertion

administrative input support

data preparation

dataset cleansing

structured formatting

data integrity setup

validation checks

preprocessing routines

input normalization

formatting control

data inspection

entry readiness

text recognition

intelligent character reading

scanned text conversion

document automation

paper-to-digital recognition

handwriting capture

printed text extraction

document OCR integration

data acquisition

sensor input processing

real-time data intake

machine-readable capture

analog-to-digital data recording

dynamic input collection

automated field data capture

embedded capture systems

survey form reading

telemetry data collection

enterprise file handling

record versioning control

metadata indexing

structured filing systems

access authorization protocols

document encryption workflows

archival tagging

document lifecycle automation

permissioned data storage

automated document routing

documentation services

document preparation

official records creation

contract drafting

report compilation

procedural document assistance

document formatting

archival documentation

administrative paperwork

auditing services

financial audit

compliance check

financial assessment

accounting audit

audit reporting

audit assurance

audit verification

internal audit services

risk-based audit

internal control review

operational audit

compliance audit

internal assurance services

audit function support

organizational audit

survey services

questionnaire design

opinion surveys

data collection

telephone surveys

survey implementation

survey data gathering

survey conduction

field survey execution

questionnaire implementation

data collection services

quantitative field surveys

in-person survey operations

survey coordination

fieldwork management

primary data collection

empirical research support

management consultancy

business advisory services

corporate strategy consulting

executive coaching

organizational development

management support

consultancy engagement

business performance consultancy

archival storage

document preservation

records archiving

digital archiving

archival indexing

historical document management

archive maintenance

retrieval services

archival standards

record retention

metadata creation

bibliographic cataloguing

cataloguing standards

subject classification

digital catalogues

cataloguing workflows

resource description

cataloguing support

document control

records lifecycle

retention scheduling

record classification

file management

physical and electronic records

compliance archiving

records auditing

document retrieval systems

document scanning

paper digitisation

image conversion

high-resolution scanning

document conversion

scan management

document archiving

historical record storage

archive preservation management

metadata cataloguing

public record retrieval

secure document shredding

confidential file disposal

compliance disposal services

archive records destruction

data privacy shredding

Tender Lot Details

2 Tender Lots

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Workflows

Status :

Open

Assign to :

Tender Progress :

0%

Details

Notice Type :

Open opportunity

Tender Identifier :

IT-378-246-T: 2024 - 001

TenderBase ID :

310724019

Low Value :

£100K

High Value :

£1000K

Region :

North Region

Attachments :

020044-2024.pdf

Buyer Information

Name :

The City of Liverpool College

Address :

Liverpool Merseyside , Merseyside , L13 0BQ

Website :

N/A

Procurement Contact

Name :

Tina Smith

Designation :

Chief Executive Officer

Phone :

0151 252 3243

Email :

tina.smith@shared-ed.ac.uk

Possible Competitors

1 Possible Competitors