Windows and Doors Framework

Descriptions

Efficiency East Midlands (EEM) are conducting this tender exercise to procure a Windows and Doors Framework to replace our existing Framework which will expire on 17th April 2026. The Framework will provide EEM Members with a provision for the supply only and supply and installation of windows and doors described within the tender documents. Works delivered via this framework will be to domestic and commercial properties.

Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership.

Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages.

The framework will be split into the following lots:

Lot 1 - Supply only of Windows and Doors

Sub Lot 1 - Midlands

Sublot 2 - National Coverage

Lot 2 - Supply and Installation of Windows and Doors

Sub Lot 1 - Midlands

Sublot 2 - National Coverage

Lot 1 is being created for the Supply only of UPVC Windows, doors and Composite Doors to a site or sites owned by EEM Members.

Lot 2 is being created for the Supply and Installation of UPVC Windows, doors and Composite Doors to a site or sites owned by EEM Members.

Contractors (and/or subcontractors) must be a Member of a relevant Competent Person Scheme or Trade Association to be awarded a place on the Framework, including this requirement gives our Members confidence that they are appointing competent and compliant contractors. This will include but not limited to:

•Surveyors are to be qualified to NVQ Level 3 in Fenestration Surveying or have the relevant experience to undertake Fenestration Surveying to a high standard.

•Health and Safety Certification Accredited by UKAS Accredited Certification Body.

Examples:

• CHAS/ Exor

• SafeSupplier

• Acclaim

•FENSA Approved Installers

• SafeContractor

• Construction Skills Certification Scheme (CSCS) - General Labour and any CSCS cards relevant to the works being undertaken.

The documents will be available on Delta eSourcing from Wednesday October 2025 with a submission deadline of Monday 22nd December 2025.

The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by the publication of the Contract Notice may extend for a duration of five years beyond expiry of the four-year term of the Framework Agreement.

Please note that the total potential framework value takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.

The potential value stated within this notice is in relation to the full four year framework and the total potential value of £200,000,000 will be split into Lot 1 £140,000,000 and Lot 2 £60,000,000, with an estimated NHS spend of £5,000,000 across both lots.

Where the contract notice states a maximum of suppliers to be appointed to the framework, EEM reserve the right to appoint les than the numbers stated.

The framework being procured by EEM on behalf of the organisations that have been accepted as authorised users.

Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM.

EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by the publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM.

The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise by publication of the Contract Notice are:

Any current EEM Member - being an organsation which is a Company Law Member of EEM at the date this Contract Notice and being one of the organisations who owns and governs EEM;

Any Future Member of EEM, from time to time Company Law Members and The EEM Board may appoint additional organisations to become Company Law Members. All future Members will also be Contracting Authorities in their own right; and;

A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM.

EEM frameworks may accessed by all publicly funded orgainsations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users with the Public Contracts Regulations 2015 or the Procurement Act 2023.

The list of potential framework users below is not an exhaustive of all orgainsations who can utilise EEM services, access will be granted to any publicly funded organisation.

Registered Social Landlords in England and Wales, including but not limited to:

1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing

2. Local Authorities, including but not limited to England and list of council in Wales.

3. National Health Services (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales.

4. All emergency services including Police Forces, fire and rescue departments and emergency medical services.

5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments.

6. Registered Charities with a relevant link to the core purpose and services provided by EEM.

7. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023.